Secure Document Sharing for Recruitment
Recruitment teams move quickly, but candidate documents do not all carry the same level of risk. A CV, passport copy and background-check report need different handling.
Common documents
- CVs and candidate profiles
- Passports, driving licences and right-to-work evidence
- Employment history, references and background checks
- Salary expectations, contracts and candidate contact information
Candidate documents vary sharply in sensitivity
A CV normally contains personal information, employment history and contact details. A passport copy or background-check document can carry a much higher impact if it reaches the wrong person. Treating every file the same either slows the process down or under-protects the riskiest documents.
A risk-based process lets recruiters keep routine workflows moving while using stronger controls for identity evidence, checks and contracts.
Protect the handoff between recruiter, employer and candidate
Recruitment involves repeated external sharing. Candidates send documents to recruiters. Recruiters send profiles to employers. Employers send offers back. Each handoff should have a clear recipient, purpose and access window.
Secure links, recipient verification and expiry are especially useful when files include passports, right-to-work evidence, references or background-check material.
How Duckuments helps
Duckuments is designed to analyse document content, identify sensitivity signals and help teams apply appropriate protection before files are shared externally. AI can support better decisions, but organisations remain responsible for their own policies, review and legal obligations.